Executive Assistant & Operations Coordinator

We’re looking for an Executive Assistant & Operations Coordinator to support the CEO and help keep Newton’s internal operations running smoothly. This is a hybrid role that blends executive support, office coordination, and hands-on involvement in scheduling, vendor management, finance, and team logistics.

You’ll be at the center of day-to-day operations, working closely with leadership while ensuring that internal systems are organized, efficient, and responsive. This is a great role for someone who thrives on structure, loves getting things done, and enjoys supporting high-impact work behind the scenes.

🧩 Administrative & Operational Backbone

• Oversee smooth internal operations: supplier invoicing, payments (local and international), and expense tracking

• Manage payroll setup and monthly employee submissions (salaries, reimbursements, travel, benefits)

• Handle purchase order processes, digital documentation, and structured file management

• Coordinate office operations: cleaning vendors, supplies, deliveries, and basic tech setups

• Lead import/export logistics and liaise with shipping and customs providers

🫱🏼‍🫲🏽 HR & People Ops

• Own onboarding and offboarding workflows, including employment agreements and option grants

• Track insurance, vacation/sick days, and benefits logistics

• Support company culture through initiatives like birthdays, holidays, team gifts, and events

• Create and refine internal SOPs, templates, and operational policies

🗓 Executive Support

• Manage the CEO’s calendar, prioritize meetings, and coordinate across global time zones

• Triage emails and communication requests to keep priorities aligned

• Support the broader leadership team with scheduling, logistics, and prep

• Represent the CEO in coordinating agreed tasks with internal and external stakeholders

• Organize investor meetings, client demos, and high-touch visits

🌍 Events, Travel, and Growth Ops

• Coordinate international team travel: flights, accommodations, itineraries, expense reports

• Support Newton’s presence at global conferences: registrations, materials, logistics

• Help prepare reports and documentation for Chief Scientist grants and other programs

• Assist with strategic planning sessions, investor updates, and board-level prep

• A proactive, resourceful mindset — you anticipate needs and solve problems before they escalate

• Strong organizational skills and attention to detail; you’re the kind of person who notices what’s missing

• Excellent verbal and written communication — especially when coordinating across people, tools, and time zones

• Comfort handling confidential information and working closely with leadership

• A collaborative, can-do attitude with a willingness to jump in wherever needed

• Enthusiasm for structure, systems, and helping a growing company run smoothly

• 2–4 years of experience in an Executive Assistant, Operations Coordinator, or Office Manager role

• Experience managing calendars, travel logistics, and internal coordination for leadership

• Familiarity with operational tools and software (HR, Payroll, task management, etc)

• Comfortable working with vendors, invoices, internal systems, and light finance admin

• Bonus: experience in startups, healthtech, or fast-paced, high-trust environments

• Bonus: fluent in both English and Hebrew

✨ Mission-Driven Work: Meaningful impact in healthtech

🧬 Breakthrough Products: Movement Signatures & Mobi

🧠 Elite Team: Top-tier talent from research & tech orgs

🌿 Work & Life Flexibility: Flexible hybrid work in our Tel Aviv HQ and remote

🚀 High Ownership: Fast-paced growth and leadership opportunities

🤝 Collaborative Culture: Learning, creativity, and shared purpose